If you’ve recently purchased office supplies on Amazon for your company, you might have found that for reimbursement, the accounting department requires an official invoice, not just an order confirmation screenshot. After some digging, I’ve figured out how to request and download an invoice with company details on Amazon Spain. Here’s a guide for anyone facing the same issue.
The process isn’t complicated, but the option can be a bit hard to find. Many people assume it’s in the main account settings, but it’s actually handled within each specific order. If you’ve already made a purchase and only remembered about the Amazon invoice afterward, don’t worry. As long as the item hasn’t shipped, or even if you’ve already received it, you can usually still request one.
Step-by-Step Guide
The crucial step is finding the somewhat hidden ‘Solicitar factura’ (Request invoice) or ‘Gestionar factura’ (Manage invoice) link in your order details. Here are the steps:
- Log in to your Amazon.es account and go to ‘Mis pedidos’ (My Orders).
- Find the order you need an invoice for and click on ‘Detalles del pedido’ (Order Details) in the top right corner of the order.
- On the order details page, look carefully—usually next to the order total—for a link that says ‘Factura’ or ‘Solicitar factura’. This link might provide more information on Amazon VAT. Click it!
- The system will then guide you to a page where you can enter your company’s tax information. This is the key part: you’ll need to provide the company’s legal name, tax ID number, and official address.
After filling in the information and saving it, Amazon’s system will process the request automatically. Usually, within a few minutes to a few hours, a link to download the invoice as a PDF will appear on the same order details page. This PDF is the official document you can use for reimbursement or provide to your accountant. My last request was processed in about 10 minutes—it was very fast. However, be aware that processing times for third-party sellers might be slower.
Important Notes for Filling in Tax Information
Be extremely careful when entering your company’s details, especially the tax ID number. An error here will invalidate the invoice and create a lot of hassle. For a complete guide on how to get Amazon invoices, here is a simple table explaining the main fields:
| Field Name | Description | Key Points |
|---|
| Razón Social | Company’s full legal name | Must match your official tax documents exactly |
| NIF / CIF | Company tax ID number | The most critical piece of information; ensure it is correct |
| Dirección Fiscal | Company’s registered address | Must also be consistent with official documents |
Here’s a useful tip: once you successfully add company information for an order, Amazon will save it. The next time you use the same account to buy something for that company, you can simply select the saved company details during checkout to generate the invoice, saving you from having to enter it all again. It’s very convenient. Hope this helps!
